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Demand letter to a contractor: finish, fix or refund

List the problems, cite the contract and give a deadline. Many licensing boards want to see that you tried to resolve it in writing.

Recommended: Certified + return receipt ($17.99)Contracts often require written notice of defects; the return receipt proves it was received.

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You add the addresses, preview the printed letter and see the exact price before paying. Blank fields stay as [brackets] so you can edit them there.

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Re: Demand regarding contract dated [Contract date] at [Job address]

To [Contractor]: Under our contract dated [Contract date] for work at [Job address], the following work is unfinished or defective: [Problems] I demand that you [What you want] by [Deadline]. If this is not done by that date, I will file a complaint with the state contractor licensing board, pursue any bond claim and file in court as needed. Sincerely, [Your name]

When to use this letter

  • Work is unfinished, defective or abandoned
  • The contractor stopped responding

Where to send it

The contractor's business address and any notice address in the contract.

Tips before you mail it

  • Upload photos as extra pages.
  • Look up the license number on your state board's site.

The full template text

Re: Demand regarding contract dated {{contractDate}} at {{jobAddress}}

To {{contractor}}:

Under our contract dated {{contractDate}} for work at {{jobAddress}}, the following work is unfinished or defective:

{{problems}}

I demand that you {{remedy}} by {{deadline}}.

If this is not done by that date, I will file a complaint with the state contractor licensing board, pursue any bond claim and file in court as needed.

Sincerely,

{{signature}}

Text in {{double braces}} is filled in from the form above. This is a general template, not legal advice.

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